Sample Documents

COVID – 19 Documents

HR Letters

Employee Policy

Recruitment Module

Performance Management

Onboarding Module

Hiring Module

Employee Engagement

Exit Process

Job Descriptions

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If you require any other HR Documents we will provide them to you*

COVID-19 (23)

Email/ Letter To Client For Delay In Delivery Of Product Due To COVID 19

Email/ Letter To Client For Making Prompt Payment

Email/ Letter To Client Informing About Initiatives Taken By Company During COVID 19

Email/ Letter To Client Informing Delay In Service Due To COVID 19

Email/ Letter To Employee For Notice Of Termination

Email/ Letter To Employee Informing Them About Company Insurance Covering COVID 19

Email/ Letter To Employee Informing Them About Encashment About Epf

Email/ Letter To Vendor Asking For Discount

Email/ Letter To Vendor For Extention In Time To Make Payment

Email/ Letter To Vendor To Cancel Order

Email/ Notice To Client For Not Making Payment

Email/Letter To Employee For Consent To Reduce Salary/Allowance To Work From Home

Email/Letter To Employee For Reduction Of Salary

Email/Letter To Employee To Encash Paid Leave

Employee Sensitisation Letter/Email

Home Working – Guidelines for Employees

Home Working Agreement

Home Working Application Form

Letter/Email For Extention Of Time To Pay Rent

Letter/Email To Landlord Request For Reduction Of Rent

Letter/Email To Landlord Request For Waiver Of Rent

Notice To Landlord For Office

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Hiring Module (11)

Manpower Requisition
JD Template
Employment Agreement
Interview Guide
Recruitment Tracker
Candidate Evaluation Form
Candidate Evaluation Sheet
Reference Check Guide
Offer Letter template
Salary Calculator
HR Hiring Process Flowchart
HR Strategy Roadmap

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Records & Format (62)

Employee Master File template
Acceptance of Employee Apology All Purpose
Admin Manual
Stationary Request template
Warning Notice for Attendance Issues
Warning Notice for Behaviour Issues
Warning Notice for General Behaviour Issues
Warning Notice for Performance Issues
Warning Notice for Misbehaviour on Specific Date-Occasion
Job Suspension during Misconduct Investigation
Post Probation Increment Certificate
Ad-hoc Designation Change Certificate
Ad-hoc Increment Certificate
Appraisal Certificate with Increment and Promotion
Appraisal Certificate with Promotion without Increment
Experience or Relieving letter with praise
Experience or Relieving letter
Full-n-Final Settlement with Confirmation
Internship Experience Certificate with Praise
Internship Experience Certificate
Lay-off due to CO-BU-Dept Shutdown
Final Warning Notice for Attendance Issues
Final Warning Notice for Behaviour Issues
Final Warning Notice for Performance Issues
Relieving Letter after Resignation
Resignation Acceptance General Key Employee
Resignation Acceptance General
Resignation Withdrawal for Growth Prospects
Resignation Withdrawal for Role Change
Employee Calendar
Intern-Offer-Letter & agreement
Letter to Bank
NOC for tourist visa
purchase order
Vendor Agreement
NOC for Attending Workshop
NOC for Bank Account
NOC for Credit Card
NOC for Double Shift
NOC for Employees to Work in Other Organization
NOC for Organizing Event
NOC for Part Time Job
NOC for Personal Loan
NOC for Trainee Student from Company
NOC for Visiting Abroad
NOC Letter Format for Department Change
NOC Letter Format for Job Change
NOC Letter Format for Studies
NOC Letter to Employee For Visa
HR Department Organizational Chart Template
HR Due Diligence Checklist Template
HR Presentation Roadmap
HR Technology Roadmap
HR Timesheet Template
Employee Loan Agreement
Leave Application Form
Vehicle Use Agreement–Company Vehicles
Violation Form
Pre-Interview Format

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Recruitment Module (63)

Interview Questions

Behavioural Interview Questions
Brain Teaser Interview Questions
Common Interview Questions
Communication Skills Interview Questions
Emotional Intelligence Interview Questions
Illegal Interview Questions
Leadership Interview Questions
Phone Interview Questions
Second Interview Questions
Situational Interview Questions
Stress Interview Questions

Job interview templates

Application acknowledgment email
Email template to request an intake meeting: From recruiter to hiring manager
Email to successful candidate after interview
Hiring update email: Recruiter to hiring manager
Interview availability email
Interview cancellation email from employer
Interview confirmation email
Interview no-show email template
Interview reminder email template
Phone interview confirmation email
Phone interview invitation email
Recruiting text messages to candidates for different scenarios
Reschedule interview with candidates email
Scheduling an interview email
Second interview confirmation email
Second interview invitation email
Sending an interview assignment: example email
Skype interview invitation email
Video interview invitation email

Job offer templates

Background check update to candidates email
Contract employee offer letter sample
Developer Job Offer Letter template
Formal job offer: Sample offer letter format
Informal offer letter sample
Internal promotion offer email
Job offer email template
Part-time to full-time offer letter template
Salary negotiation with candidates email template
Sales Job Offer Letter template
offer letter sample

Rejection templates

Applicant rejection letter sample
Candidate rejection email template
Candidate rejection letter sample
Interview feedback to candidates email
Job application rejection email template
Post-interview rejection letter sample
Rejecting overqualified candidates email

Sourcing templates

Email from employer to a recruitment agency or external recruiter
Email template for sourcing a referred candidate
Internal job posting email
Keeping candidates warm email
New job opportunity email to past candidate
Passive candidate email
Recruiter introduction to candidates email
Recruiting bilingual candidates email
Sourcing developer candidates email
Sourcing marketing candidates email
Sourcing military veteran candidates email
Sourcing sales candidates email

Referral templates

Employee referral bonus program announcement email
Employee referral program sample email
Employee referrals from external network email
Refer a friend for a job email
Employee Referral Program Procedures

Social media templates

‘We’re hiring’ Facebook post template
‘We’re hiring’ social media post
LinkedIn InMail template for recruiters: First introduction to a candidate
LinkedIn InMail template for recruiters: Sourcing for a specific position
LinkedIn job posting template
Twitter job posting template
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Statutories (33)

Employment and employee benefits
Employment status
Background checks
Permission to work
Statutory Forms
Restrictions on managers and directors
Regulation of the employment relationship
Collective agreements
Minimum wage
Restrictions on working time
Holiday entitlement
Illness and injury of employees
Statutory rights of parents and carers
Continuous periods of employment
Fixed term
Data protection
Discrimination and harassment
Termination of employment
Procedural requirements for dismissal
Employee representation and consultation
Is there any statutory protection of employees on a business transfer
Employer and parent company liability
Employer insolvency
Health and safety obligations
Taxation of employment income
What is the rate of taxation on employment income
Intellectual property
Restraint of trade
Relocation of employees
Proposals for reform

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Employee Compensation (5)

Salary Slip
Salary Calculator
HR Department Budget
HR Training Budget Template
HR Payroll Roadmap
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Engagement Plan (4)

  • Tips for employee engagement
  • Mentorship Program
  • Employee of the Month Policy
  • HR Employee Experience Roadmap

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Job Descriptions (1009)

General Job Descriptions

Education Training Job Descriptions (105)

Accounting Job Descriptions (47)

Healthcare & Medical Job Description (274)

Administration and Office Support Job Descriptions (100)

Advertising, Arts, and Media Job Descriptions (57)

Banking and Financial Services Job Descriptions (38)

Call Center and Customer Service Job Descriptions (27)

Community Services and Development Job Descriptions (40)

Construction Job Descriptions (37)

Consulting and Strategy Job Descriptions (39)

Engineering Job Descriptions (40)

Executive Job Descriptions (17)

Farming, Animals, and Conservation Job Descriptions (27)

Insurance Job Descriptions (15)

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Training Module (18)

Business Communication – Session A

Business Communication – Session B

Business Communication – Session C

Email Etiquettes

HR Training Program

Moon landing activity

Selling Skills Training


Teamwork Training

Telephone Etiquettes

The 7 Cs of Communication

Time Management Training

Training & Development Plan

Training Announcement

Training Calendar Template

Training cost analysis template

Training Gap Analysis

Training Needs Analysis Report

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HR Letters (11)

Letter For Confirmation Of Existing Employee
Letter Inviting Employee To Investigatory Interview
Letter Suspending Employee Pending Disciplinary Investigation
Letter To Colleges For Internship
Letter To Employee Confirming Outcome Of Disciplinary Appeal Hearing
Letter To Employee Confirming Outcome Of Disciplinary Hearing – Dismissal
Letter To Employee Confirming Outcome Of Disciplinary Hearing – First Or Final Written Warning
Letter To Employee Confirming Outcome Of Disciplinary Hearing – Summary Dismissal For Gross Misconduct
Letter To Employee Inviting Them To Disciplinary Appeal Hearing
Letter To Invite Employee To Disciplinary Hearing
Termination Of Employment Letter Serious Misconduct

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Employee Policies (53)

Employee Handbook
Anti Sexual Harassment Policy
Anti Discrimination Policy
Attendance and Punctuality Guidelines
Code of Conduct
Code of Conductivity
Company Cyber Security Template
Corporate Social Responsibility
Dress Code Policy
Drug Testing Policy
Employee Cell Phone Policy
Employee Code of Conduct
Employee Confidentiality Policy
Employee Conflict Interest Policy
Employee Exit Interview Policy
Employee Internet Usage Policy
Employee Referral Program Policy
Employee Relationship Workplace Policy
Employee Remote Work Policy
Employee Smoking Policy
Employee Social Media Policy
Employee Temporary Layoff Policy
Equal Opportunity Employer Policy
Internal Job Posting Policy
IT & Admin Process Flow
Leave Policy
Occupational Workplace Health Safety Policy
Open Door Company Policy
Pets at Workplace Company Policy
Probation and Confirmation Policy
Company Sick Leave Policy
Separation Policy
Sexual Harassment of Women Act
The Whistleblower Policy
Violence at Workplace Policy
Work Home Policy
HR Policy Flowchart
Bring Your Own Device BYOD Policy
Canteen Policy
Child Labour Policy
Contractor Policy
Employee Business Expense-Reimbursement Policy
Environmental Policy
Fraud Policy
Gift Policy
Job Rotation Policy
Payroll Advance Policy
Performance Appraisal And Salary Review Policy
Rewards And Recognition Policy
Staff Colony Policy
Transport Policy
Visitor’S Policy

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Exit Process (7)

Exit Process
Leaving Formalities
Relieving Letter
Exit Interview Format
Clearance Form
Full & Final Settlement Calculator
HR Resignation Process Flowchart

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Employee Onboarding (11)

Onboarding Checklist
Employee Induction
New Employee Announcement Email
New Employee Welcome Email
New Hire Checklist Template
Job Offer Email
Company Policies Checklist for New Hires
Welcoming New employees

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Performance Management Process (9)

Performance Management Process
Performance Review
Performance Improvement Plan
Performance Appraisal Letter
Performance Warning Letter
HR Analytics Roadmap
HR Workforce Planning Roadmap
Performance Development Plan Template

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R&R (2)

10 Types of Rewards and Recognition
Star Employee Nomination Form

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